How to trim Audit Logs in SharePoint 2007&2010

Auditing enables administrators to keep a reliable log of what is happening with important content on a site collection. Administrators are able to retrieve the entire history of actions taken by a particular user and can also retrieve the entire history of actions taken during a particular date range.In SharePoint Content Database we have a table named  AuditData. This table  stores audit logs when “Auditing” enabled in Site or List Libraries. But once you enabled “Auditing” this table size will growth continously and  it will consume your storage space in your SQL Server quickly.At that point you’ll need to delete older audit logs which is stored in your content database

For SharePoint 2007 we have a STSADM command for clearing audit data for maintanence purporse (but it is depreciated in SharePoint 2010)

So clearing old auditlogs you may fallow

1)      Open a Command Prompt as Administrator Privilegdes in your one of SharePoint Server
2)      Change path to
cd c:\program files\common files\microsoft shared\web server extensions\12\Bin
3)  Run fallowing command change it as your content database name
stsadm –o trimauditlog –date 20120822 –databasename MyContentDatabaseName
Important: The audit entries before given date are permanently deleted after this operation has run

This operation is not done automatically by SharePoint 2007 (it is by design) .This responsibility has assigned to System Administrators for maintenance and shoud be done manually by periodically.For more information about trimauditlog you can check: http://technet.microsoft.com/en-us/library/cc706879.aspx

For SharePoint 2010  we have a dedicated TimerJob for doing this operation .Default schedule is set by monthly.

1)      Go to your Central Administration -> Monitoring -> Review Job definitions

2)      You can see in picture every site has own Audit Log Trimming Job. Select correct job for your actual site
3)      Click “Run Now” button.

I would like to inform you about someting when you run this timer job it will use the value of retention (for example 3 )  which you set in Site Settings-> Site Collection Audit Settings .
Even you set the “Automatically trim the audit log for this site” yes and set retention for 3 days (like in example) . the logs will not be deleted from Content Database until “Audit Log Trimming” timer job is run.After timer job runs the logs until retention value ( 3 days in example) will be deleted.

What if you set “Automatically trim the audit log for this site” as No . How could you clear old logs ?

There is another way to do it by using PowerShell . you can able to give here a date as parameter like stsadm command.

1)      Run SharePoint 2010 Powershell Console by administrator priviledges .
2)      Type fallowing commands:
$site = Get-SPSite http://yoursitecollectionURL
$date = Get-Date “22/08/2012”
#(You need to check date format , type $date and press enter)
$date
#Result like:  22 August 2012 00:00:00
#(and check the date is correct because it can be changed by regional settings. if date is in correct format )
$site.Audit.DeleteEntries($date)

You can fallow whats happening in background by tracing ULS logs in real time. And you can learn how many records are deleted.

//See you next article .

How to delete the Default SSP in SharePoint 2007

There is no way to delete default SSP from Sharepoint Central Administration site via using this gui.
So stsadm command has help us for removing Default SSP

1) Open a command prompt
2)change your path to drive:\program files\common files\microsoft shared\web server extentions\12\BIN
3) Run fallowing command:
stsadm -o deletessp -title SharedServices1 -force

Have a nice Tips&Tricks

MOSS 2007 – Welcome name is not updated problem.

This is a very well know problem.  Even if you run full profile import on sharepoint 2007 the user’s which is name property has changed in AD , not updated on your site welcome name.
First of all you have to detect that the problem has encounter between Sharepoint and AD connection issues. If you see the updates in Profile Store in SSP correctly but not affecting welcome name this article may help you. If it is not updated correctly in Profile Store , it is another problem that out of scope for this article.

So what you can do :

Here is the command for force the sync operations.

stsadm -o sync -ignoreisactive 1
stsadm -o sync -deleteolddatabases 0
stsadm -o sync -synctiming m:5
stsadm -o sync -sweeptiming m:5
stsadm -o sync

Wait min 5 minutes. and check.

You can get more information about stsadm -o sync operations.
http://technet.microsoft.com/en-us/library/cc263196(office.12).aspx
If this is not solve your problem you can use fallowing tool for a workaround;
http://blog.bugrapostaci.com/2012/01/22/sharepoint-tools-wsscontentdbsync-v1-0-command-line-tool/

 

Quick Tip: Adding content database with stsadm

It is important when the content database need to upgrade the gui interface can not able to complete this operation.you have to use stsadm for doing that.

Command:
stsadm -o addcontentdb -url “<siteURL>” -databasename “<databaseName>” -databaseserver “<SQLServerName>”

Example
stsadm -o addcontentdb -url “http://blog.bugrapostaci.com” -databasename WSS_Content_Blog -databaseserver “postpoint2003”

You can get detail information from MSDN:
http://technet.microsoft.com/en-us/library/cc263422(office.12).aspx

 

 

Sharepoint Deploying resource files to app_globalresources folder using Timer Job.

Hi Everyone ,
in this article i want to explain how to copy your resource files to web application’s app_globalresources folder using by a timer job.

As you know there is four place that the resource files has to be.

\14\Resources\
\14\Template\Features\<Feature Name>\Resources\
\14\Config\Resources\
[Virtual Directory] \App_GlobalResources\

I could not tell about which folder for what,  this is out of concept.But i will explain that

the files which in  \14\Config\Resources can copied to [Virtual Directory] \App_GlobalResources\ folder when a new web.application created. But what about the existing ones.
Friendly stsadm command give us some help.
STSADM -o CopyAppBinContent
But still you can run this command all your sharepoint servers.And this is not an aswer for if you aim to deploy some specific web applications.
You can use
SPWebApplication.ApplyApplicationContentToLocalServer()  fuction for do it with programmatically by creating and using a feature reciever class.

public override void FeatureDeactivating(SPFeatureReceiverProperties properties)
        {
            SPWebApplication webApp = properties.Feature.Parent as SPWebApplication;
            if (webApp != null)
            {
                 ...Somecodes.
                 webApp.Farm.Services.GetValue().ApplyApplicationContentToLocalServer();
            }
        }

I could say that cause a latency when you click to activate button for this feature.and stsadm -o copyappbincontent and ApplyApplicationContentToLocalServer() only copy the resource files on the local server.So
we have  options with Visual Studio 2010 and Sharepoint 2010

First  i will start with the easy way if you are using Sharepoint 2010 and Visual Studio 2010 .
1) Create an Empty Element from vs ide and rename it OurResources.
2) Add a resource file to this element named TestResource.resx
3) Select TestResource.resx and Change property value of  “Build Action”  key to “Resource” from Visual Studio IDE Properties window
4) Change property value of Deployment Type key to “AppGlobalResource”
5) Expand the “Deployment Location” and set the Path is empty .for doing that we can able to copy our resource file root folder of App_GlobalResources.

Second you can use ApplicationResourceFiles element on your Solution xml
<ApplicationResourceFiles> 
    <ApplicationResourceFile Location=”blog.resx”/> 
    <ApplicationResourceFile Location=”blog.en-US.resx”/> 
  </ApplicationResourceFiles>

But what if you are developing a farm scope feature or webapplication scope features that should add extra resource file to selected web applications or you have multiple server farm and you want to deploy resource files accross the farm .This time you may need a TimerJob for deploying your resource files.

using System;
using System.Collections.Generic;
using System.Linq;
using System.Text;
using Microsoft.SharePoint.Administration;
using Microsoft.SharePoint;
using Microsoft.SharePoint.Utilities;
using System.IO;

namespace ResourceDeployment
{

    public class DeployResourcesJob : SPJobDefinition {
        public readonly static string DefinitionName = "job-deploy-resources";

        #region Constructors
        public DeployResourcesJob() : base() { }
        public DeployResourcesJob(SPWebApplication webApp) : base(DeployResourcesJob.JobDefinitionName, webApp, null, SPJobLockType.None) {
            this.Title = "Deploy Resource Files";
        }
        #endregion

        public static void ActivateJob(SPWebApplication webApp) {
            // Delete if any existing jobs
            DeployResourcesJob.Delete(webApp.JobDefinitions, JobDefinitionName);

            DeployResourcesJob job = new DeployResourcesJob(webApp);
            job.Schedule = new SPOneTimeSchedule(DateTime.Now.AddHours(-2));
            job.Update();
        }

       public static void RemoveJob(SPJobDefinitionCollection jobDefinitions, string name) {
           DeployResourcesJob existingJob = jobDefinitions.GetValue(DeployResourcesJob.JobDefinitionName);
            while (existingJob != null)
            {
                existingJob.Delete();
                existingJob.Unprovision();
                existingJob = jobDefinitions.GetValue(DeployResourcesJob.JobDefinitionName);
            }
        }

       public override void Execute(Guid targetInstanceId) {

             string source = SPUtility.GetGenericSetupPath("Resources");
            // Copy or remove the resource file for all zones
            if (Directory.Exists(source)) {
                foreach (SPUrlZone zone in this.WebApplication.IisSettings.Keys) {

                    // Get the location of the App_GlobalResources folder under the target Web Application
                    string destination = this.WebApplication.GetIisSettingsWithFallback(zone).Path + "\\App_GlobalResources";

                    if (Directory.Exists(destination)) {
                        string[] resourceFiles = Directory.GetFiles(source, "MyResource*.resx");
                        foreach (string filename in resourceFiles)
                        {
                            string destinationFilename = destination + "\\" + Path.GetFileName(filename);
                            File.Copy(filename, destinationFilename, true);

                        }
                    }

                }
            }
        }

}
}

Here Some Resources:
http://blogs.msdn.com/b/johnwpowell/archive/2009/11/29/sharepoint-2010-localization-with-visual-studio-2010.aspx
http://blogs.msdn.com/b/maximeb/archive/2008/04/26/deploying-resource-files-across-a-farm.aspx
http://cicoria.com/cs1/blogs/cedarlogic/archive/2010/01/31/deployment-of-resource-files-resx-to-app-globalresources-under-sharepoint.aspx

End of Article 🙂

How to enable verbose log mode on Moss 2007

First Method: Using Central Administration

1) Open your Central Administration web page and Click “Operations”
2) Click Diagnostic Logging link

3) For enabling verbose mode for all categories:
Select and set “Select a Category” combobox value to “All
Select and set “Least critical event to report to the event log” combobox value to “Warning
Select and set “Least critical event to report to the trace log” combobox value to “Verbose

4) Click OK.Its done.
Important!:Please don’t forget change mode to default after collecting needed verbose mode logging. Because in verbose mode log files grows rapidly and if you are not enough storage your sharepoint server would be crashed

Important!:Before enabling verbose mode ensure you have enough hdd space on ALL your servers. Because this is a farm configuration and all servers has been affected by this change.

For restoring default values.
Select and set “Select a Category” combobox value to “All
Select and set “Least critical event to report to the event log” combobox value to “Error
Select and set “Least critical event to report to the trace log” combobox value to “Medium
and click OK button.


Second Method: Using stsadm command

1) Open a command prompt
2) Redirect to path drive:\Program Files\Common Files\Microsoft Shared\Web Server Extentions\12\Bin
3) Be sure that you have enough hardisk space for collecting verbose mode logging.
4) Run stsadm command:

Syntax
stsadm.exe -o setlogginglevel
[-category < [CategoryName | Manager:CategoryName [;…]] >]
{-default |
-tracelevel < trace level setting>
[-windowslogginglevel] <Windows event log level setting>}

For set all categories to verbose use this command:
exp:
stsadm -o setlogginglevel  -tracelevel verbose -windowslogginglevel warning

For set all logs level to default use this command:
exp:
stsadm -o setlogginglevel -default

Important!:Please don’t forget change mode to default after collecting needed verbose mode logging. Because in verbose mode log files grows rapidly and if you are not enough storage your sharepoint server would be crashed.

If you want to learn current logging level run bellowed command:
Exp:
stsadm.exe -o listlogginglevels

for more information.
http://technet.microsoft.com/en-us/library/cc261740(office.12).aspx

You can find Sharepoint logs in folder: (Default folder)
Drive:\Program Files\Common Files\Microsoft Shared\Web Server Extentions\12\LOGS
NOTE: If you need to transfer these files to Microsoft File Services , please compress files in zip file. If zip file size is bigger than  5GB please spearate multiple files that lower than 5GB.

Hhave nice day …

Sharepoint restrict PeoplePicker filter shows only forms authentication users

If you have a sharepoint site with forms authentication , peoplepicker can able to show both AD user and Forms Authentication Membership user. But sometimes you just want PeoplePicker show only forms authentication users.You can configure sharepoint site for this using stsadm.

syntax:
stsadm -o setproperty -propertyname peoplepicker -nowindowsaccountsfornonwindowsauthenticationmode
-propertyvalue {Yes | No}
[-url] <URL>

The syntax for the getproperty operation is:
stsadm -o getproperty
-propertyname peoplepicker -nowindowsaccountsfornonwindowsauthenticationmode
[-url] <URL>
Note:You can substitute -pn for -propertyname and -pv for -propertyvalue.

Example:

To search from a membership provider only, use the following syntax:

stsadm -o setproperty -url http://<server&gt; -pn “peoplepicker
-nowindowsaccountsfornonwindowsauthenticationmode” -pv yes
Resources:

http://technet.microsoft.com/en-us/library/cc263264(office.12).aspx